Grants Coordinator – Indianapolis, IN (FT)

Indiana Health Centers, Inc. does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or in the provision of services.

The position listed below is open and available to all qualified candidates.  Any individuals interested in submitting their application for candidacy should do so in writing.  All submissions should identify the position. Please email all resumes and cover letters to Stephenie Knoll at sknoll@ihcinc.org.

DESCRIPTION OF WORK:              

The Grants Manager is responsible for the entire grant management process, from development (pre-award planning and writing) to award determination, administration, and reporting. This position is also responsible for ensuring that the IHC health center and WIC activities and operations are carried out in compliance with all governing standards, to include being an integral part of audits to ensure compliance.

To successfully complete this, this position has ongoing interactions with the pre-award planning, organization, preparation, and the post-award administration of various grants within IHC. They interact with staff to ensure that grants are in compliance with regulatory, funding agency, and policy requirements. As a project manager for IHC, they are also assist in developing effective strategies and tactics, to deliver the desired outcome of the an assigned project, and will provide support to various projects throughout IHC health centers and WIC.

ESSENTIAL FUNCTIONS

Development duties:

• Meets with IHC leaders and management to identify funding needs and priorities, to develop proposal strategies and to gather related information.
• Gathers and/or drafts supporting information and data to prepare letters of inquiry, proposals, and applications for funding to all foundation, government, and corporation prospects according to their guidelines for application.
• Approaches, develops, and cultivates long-term effective working relationships with representatives of private foundations, government offices, and corporations to promote/negotiate grant opportunities; follows up regularly on grant applications and opportunities.
• Works with others to utilize appropriate software/database to maintain records on potential and current funders regarding meetings, communications, proposals, grants, and reports; to utilize appropriate scheduling programs.
• With others in leadership and management team develops reports on progress status of proposals and grants received, requested, denied and pending; prepares and files periodic management progress reports with grant funding sources in a timely manner; monitors calendar to ensure timely submission of required information.
• Reviews grant utilization accounting reports monthly and flags/follows up on any suspected abnormalities.
• Develops and ensures that funders receive comprehensive reports in accordance with grant contracts and preferences; coordinates with relevant IHC Operations leaders and health center/WIC staff to collect pertinent data in a consistent and timely manner; coordinates with the accounting and fiscal staff for needed financial information and data/statistics reports.
• Maintains knowledge of programs and services offered at various sites within the organization.
• Coordinates need for written and other support materials (photographs, etc.) with the marketing/communications staff and Health Center staff to ensure appropriate materials to accompany proposals and reports.
• Maintains knowledge of best practices in grant fundraising and trends in the nonprofit and FQHC health care sectors through reading, research, participation in seminars and other educational opportunities and personal contacts/memberships in the field; recommends new/updated grant application strategies as appropriate to the Health Center and WIC program.

CRITICAL SKILLS & BEHAVIORS

• Demonstrated skills in identifying sources for funds and successfully receiving funding.
  • Ability to analyze and synthesize IHC Health Center and WIC needs and match grant opportunities to those needs.
  • Very effective oral and written communication skills including ability to be persuasive; superior writing skills including editing for content, style, and grammar.
  • The analytical skills, experience, and good judgment to make decisions relative to grant opportunities.
  • Working knowledge of general development practices in a nonprofit environment with specific emphasis on writing/submitting grant applications.
  • Demonstrated skills in identifying sources for funds and successfully receiving funding.
  • Ability to analyze and synthesize IHC Health Center and WIC needs and match grant opportunities to those needs.
  • Very effective oral and written communication skills including ability to be persuasive; superior writing skills including editing for content, style, and grammar.
  • The analytical skills, experience, and good judgment to make decisions relative to grant opportunities.
• The analytical skills, experience, and good judgment to make decisions relative to grant opportunities.
  • A working knowledge and experience in developing long-term relationships with government agencies and personnel, foundations, individuals and representatives of companies that might provide support.
  • Ability to work independently and make mature business decisions.
  • A collaborative work style, with a high level of integrity and excellent interpersonal skills.
  • Knowledge of and ability to work competently with an ethnically diverse staff and client population.
  • Demonstrated ability to perform assigned responsibilities with minimum supervision; to maintain quality control standards; to interpret, adapt and apply guidelines and procedures.
  • Skill in identifying problems and recommending solutions in a clear, concise, and proactive manner, including recognition and resolution of costly errors. Demonstrated ability to set priorities and organize work responsibilities to insure completion of assigned tasks as scheduled.

Technology –Strong computer skills including preparation of donor software, spreadsheets, word processing and presentation software; proficiency with Microsoft Office products.

EDUCATION AND EXPERIENCE

Bachelor’s degree in related field preferred with 2 or more years of experience with healthcare grant writing.  Relevant experience can substitute for education.